5 guaranteed strategies that will make your construction project management more successful
Why are we publishing this information?
The construction project management environment is constantly impacted by changes, which requires a lot of strategic abilities and thoughtfulness to be able to adjust and work in this kind of environment. According to The Construction Management Association of America, there is an average of 120 responsibilities in the role of a Construction Project Management.
Therefore, the Construction Project Manager role requires the mastery and incorporation of extensive knowledge within and out of the construction industry as well as continuing education. It is in this line that we have compiled in the following paragraphs some comprehensive tips that will help any Construction Project Manager to be more successful in his role.
The effective Construction Project Management
Effective construction Project Management requires the Construction Project Manager to use tools, techniques, methodologies, and strategies to manage not only the multifaceted work but also to make sure that all the stakeholders involved in the project are aligned with the objectives of the project, that every contractor, sub-contractor, vendor, supplier, architect stays within budget and on schedule, ensuring that each respondent will be met and the project will be successful.
Therefore, Construction Project Managers and Project Managers must figure out how to identify the best tools to work with and the best way to implement and sustain them. Nowadays, there are many works management tools, software, and platforms available to simplify many processes involved in construction project management.
The effective use of those tools can help Construction Project Management to be more successful and add to the chance of the project to be successful. Below are five tips to help Construction project management and managers to be more successful.
1. Create a communication management plan
As a Construction Project Manager, it is very important to establish an effective flow of communication at the very onset of the project and let all the parties know how communication will be managed in the project.
For any construction project, communication occupies 80% of the time of the Construction Project Manager. It is very essential to have an effective communication management plan in every phase of the construction project. Not only the communication management plan must be documented, but it also has to be published to everyone on the ground, every stakeholder, and supplier involved in the project. This will create transparency that will make the process smoother and will reduce the number of emails and phone calls whenever a problem arises.
work execution platforms are one of the ways to establish a flow of communication. By having all projects files (documents, pictures, calendars, reports, feedbacks…) in one location, you have a better view of the project progress, budget, and schedule, this enables you to timely act on and update changes as they occur.
If a work execution platform is used, you will also be able to communicate timely with others managers, vendors, administration, and accounting offices. For instance, you can escalate or relay changes and issues to other managers in real-time in one click on the platform, or you can use instant alerts, automated actions, and easy-to-visualize dashboards. This has the advantage of eliminating tons of emails and paperwork, which can allow you to focus more on the construction site coordinating work and meeting with others parties.
2. Continuous Planning
According to the Project Management Institute, planning is the second phase in the five phases of project management. However, planning is an exercise that starts long before any phase and is continuous throughout the project.
Effective Construction Project Management requires Construction Project Managers to develop a habit of continuous planning, starting before the construction begins, and keep revising and devising new plans throughout the project until the project ends. Extensive planning will be required in the design, pre-construction, and procurement stage of a construction project, and revision must be done at each project gate.
There is no construction project without change, a shift from construction plans or new directives on a construction site may require an update of the construction drawings and changes to the overall plan and timeline.
A good construction project management plan requires the construction project manager to plan how to handle changes in advance on a construction project while making sure no many changes are arising during the project. This is why the work and efforts of different trades on the construction site, even if they are seasoned professionals in their own fields, still needs to be coordinate with each other’s by the construction project manager, to avoid conflicts, reworks, and delays that will lead to changes and impact schedule and budgets.
3. Observe and Ask Questions
The construction industry is a constantly evolving industry, with new trends, techniques, practices, materials, equipment…this requires the construction project manager to be continuously learning and familiarizing himself with new trends in the industry.
One of the best ways to achieve that is to be on the construction site regularly observing how work is being done and asking questions.
By establishing and sustaining a strong communication process with all the professionals working under you, you will be able to have a better understanding of their work and resolve issues on site.
Besides, regular visits to the construction site and meetings with different trades will keep you updated about new issues on-site and help you to engage parties more in the resolution of those issues.
4. Use a software or a Work Execution Platform to budget your Projects
Using software or a work execution platform is the best way for construction project managers to keep track and monitor all the financial details involved with a project, from the initial bidding process to the project closeout, as well as remaining effective as they move through the key phases of construction budgeting.
Some work execution platforms come with readily available templates for construction project management that can come in handy if your company do not have already pre-established templates
There are a lot of software and work execution platforms available on the market such as Microsoft Project and Primavera P6. Each of these software has its own particularity and can enable you to input costs, budget changes, and other calculations to keep track of your project’s finances.
5. Reporting
As projects become increasingly demanding, the importance of project reports also increases. Project reports are the tools with which project managers can effectively communicate the challenges encountered or may encounter at a site. It gives customers and project heads the means to make effective, timely decisions that could ultimately make the difference between a project being completed within predefined parameters or completed by incurring additional costs overruns and time delays or even worse, decommissioned.
Therefore, reporting is an exercise that all construction project managers must get used too even if it requires a lot of documentation and consumes a great deal of time. Reporting is undoubtedly the most valuable tool available to the project managers, the project teams, and stakeholders. There are many benefits that come with project reporting including but not limited to the list below:
- Tracking
Reporting definitely allows the project manager, the project team, and the stakeholders to be aware of the current progress of the project against the original plan. It is a great indicator of the project’s health. Having project performance indicator metrics can help analyze the project heath and dictate whether the project needs a preventive or corrective action or a change.
- Cost management
Cost management is one of the hardest tasks in construction project management. Regular reporting allows you to check your expenditures against the original budget, enabling the project manager to know whether or not the project is within or over budget, helping to timely take action to bring the project back on track or to stop the project.
- Identifies risks
Risk identification is an ongoing effort throughout the life cycle of the project. New risks arise as the project moves from one phase to another one and even with changes. Identifying those risks and putting in place measures to mitigate those risks is crucial to the success of the project. Regular reports will not only allow you to check if identified risks have been triggered or not but also to identify new risks arising with the project progress, enabling you to spot a risk early on and take action.
- Control
Regular reporting puts you in control of your project. It allows you to see the progress, stagnation, or regress of certain elements, how team members are performing, and the quality of work completed.
- Learning
Information provided by project reporting on completed tasks can inform for future actions. For example, you may figure out that project communication was an issue and make changes to the communication plan for your next project.
- Drives project success
If there’s an element of your project that requires reporting, people report on it. If there’s an element that doesn’t, people obviously don’t. The knock-on effect? That neglected part of your project falls by the wayside and you and your team are not working as efficiently as you could be.
Get Help With your construction project
Hiring the services of a good Construction Project Manager will definitely bring more chances to the success of your construction project. Your construction project needs experienced professionals to oversee every aspect, including the planning, execution, monitoring, control, and closure of the project, as well as to ensure that timeframe targets and budgets are met. Additionally, to ensure that a good client relationship is maintained throughout the project.
Contact us today for all your construction project management needs and queries to ensure that you get the best out of your investment.
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Well, in supplement to this, there are also other project management knowledge areas that shouldn’t be left out, but I think what you presented here is the core of the success of projects. Thanks
Hello, Thank you very much for your comment. Yes, these tips are to be applied in the 10 knowledge areas of project management, only then you will have control over your project. Please do not hesitate to contact us by email: cedric@nexusgroupepc.com or by WhatsApp: +86 15221019907 for further inquiry or if you need any assistance, we will be more than happy to help and bring you more value. Have a nice day. 🙂
Managers spend 80% of their time communicating with stakeholders, vendors, suppliers, internal and external teams, etc… A robust communication management plan is also one of the key elements that can increase the overall chances of success of a project.
Hello, totally Agreed! that is why our first tip is to create a good flow of communication. Thank you very much for your comment. 20 mins spent planning can save tremendous time in reworks and corrections. Planning should be second nature to managers. Please do not hesitate to contact us by email: cedric@nexusgroupepc.com or by WhatsApp: +86 15221019907 for further inquiry or if you need any assistance, we will be more than happy to help and bring you more value. Have a nice day. 🙂
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the implementation of a seamless construction management process will definitely enable you to avoid blunders in your projects.
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Continuous planning, revision, and update is the key to stay on track on all your project initial plannings, you nailed it here, thanks
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Indeed, construction project management is at the center of project management nowadays and brings a lot of benefits to well-thought projects. Keep up the good work.
Hello, Thank you very much for your comment. 20 mins spent planning can save tremendous time in reworks and corrections. Planning should be second nature to managers. Please do not hesitate to contact us by email: cedric@nexusgroupepc.com or by WhatsApp: +86 15221019907 for further inquiry or if you need any assistance, we will be more than happy to help and bring you more value. Have a nice day. 🙂
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Many companies are still practicing the traditional management approach with no good results, I know many who will benefit from this advice. Thank you for sharing.
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